Payroll Processing Options

Components of Payroll Calculation

Managewise calculates employee wages based on the following factors:

• Hourly Rate / Fixed Salary – Pulled from employee settings.

• Overtime Pay – Based on predefined overtime rates.

• Deductions – Includes leave without pay and unpaid breaks.

• Bonuses & Allowances – If applicable, based on company settings.

• Payroll Cycle – Set by the company as Weekly, Bi-Weekly, or Monthly.

Payroll Calculation Formula

For hourly employees:

Total Pay = (Total Approved Hours × Hourly Rate) + Overtime – Deductions + Bonuses

For salaried employees:

Total Pay = (Fixed Salary ÷ Pay Period) + Bonuses – Deductions

Integrated Payroll Processing (e.g., Xero, Sage, BrightPay)

• The admin presses "Sync with ... " in Managewise

• Managewise sends payroll data to the payroll provider

• The payroll provider handles taxes, deductions, and compliance

• The employer finalizes the pay run in the payroll provider and processes payments

Employee Validation Before Payroll Processing

• All employees must exist in the payroll provider before being included in payroll.

• If an employee exists in Managewise but not in Xero, Sage, or BrightPay, they cannot be paid through the provider.

• Managewise will show a warning if some employees are missing and allow users to manually register them in the payroll provider before processing payroll.

• If temporary employee creation is allowed via API, Managewise may add and remove employees momentarily for payroll processing (depending on provider capabilities).

API Calls Used

• Import Employee Data: GET /Employees

• Import Pay Runs (if needed): GET /PayRuns

• Create a Pay Run in Payroll Provider: POST /PayRuns

• Trigger Payment Processing (Redirect to Payroll UI): The user is redirected to finalize payment